Booth Vendor Terms

• Acceptance of EXPO/Market Vendors are solely at the discretion of the American Film Convention
• Booth locations are determined upon type of products/services on a first-come, first-serve basis. Space is limited.
• Fees are due with the application & are non-refundable, unless the entrant is rejected.
• A logo must accompany the payment.
• Upon acceptance AFC will provide the Vendor with publicity material to share
• Vendors will receive an informational packet & a map. Vendors must set-up in the area designated.
• Vendors must comply with setup & teardown hours. Vendors will be required to vend all three days with no exceptions.
• Vendors must abide by event hours. Do Not attempt to tear down before the EXPO/MARKET is closed.
• Vendors will be provided with booth furnishings (ex: table(s), chair(s), etc.) listed in the contract. Any extra furnishings, power, etc must be rented through Magic Box-LA. Damaged & Missing furnishings will be charged double the full rate of replacement
• Vendors must leave their area in the condition it was found. No Vendors’ debris may be placed in common area garbage cans. All Vendors’ trash must be placed in designated receptacles.
• Vendors are not allowed to sell alcohol, food, drink, weapons, ammunition, animals, lewd or illegal merchandise. Failure to abide by this rule will result in immediate removal from the site.
• Vendors will acquire all needed permits, insurance & collect & pay all applicable taxes in accordance with the federal, state & local laws/ordinances.
• Security will be on the premises, but Vendors are encouraged to secure their booths.
• No smoking, vaping or consumption of alcoholic beverages will be allowed in the EXPO/MARKET area or immediate Magic Box-LA area. Designated areas will be provided.
• Only Service Animals will be allowed on the EXPO/MARKET floor. Please DO NOT leave pets in vehicles.
• Raffles & auctions are prohibited at the EXPO/MARKET.
• Failure to abide by the policies set forth by AMC or the Magic Box-LA may result in the immediate removal from the convention & a ban from future events.

In consideration of the EXPO/Market Vendor contract with the American Film Convention & all its attendant activities, I, the undersigned, on behalf of myself, my employees & /or volunteers participating in the EXPO/MARKET hereby release & forever discharge AFC & the Magic Box-LA their respective officers, agents & volunteers from any & all liabilities & claims.

AFC & the Magic Box-LA will not be responsible for any loss due to theft, vandalism or acts of God. AFC & the Magic Box-LA does not endorse any individual, product, method or demonstration mentioned, performed, prescribed or purchased at AFC.

This release agreement shall extend to claims & cause of action whatsoever arising wholly on or in part from any act or omission by AFC & the Magic Box-LA, their sponsors, their officers, directors, agents, volunteers & employees or any one or more of them.

The undersigned hereby grants to the AFC & the Magic Box-LA the right to use their likeness in photographs, on film & /or video in promotional & advertising material & may be exhibited without limitations or liability.

Finally, I understand that non-compliance with the policies set forth by AFC & the Magic Box-LA may result in the forfeiture of my fees, removal from the convention & a ban from future events.